Job Description
Job ID 3031475
Location Bismarck, ND
Salary Range From 5649.00 To 5649.00 Monthly
Full/Part Time Full-Time
Regular/Temporary Regular
North Dakota Department of Transportation
Maintenance Division, Bismarck, ND
Shape the Future of Transportation with the North Dakota Department of Transportation!
Are you ready to make a real impact? The North Dakota Department of Transportation is looking for dedicated and skilled professionals to join our team. This is your chance to play a vital role in creating safe, efficient, and innovative transportation solutions that serve communities across our state. We uphold the values of professionalism, respect, integrity, dedication, and excellence in everything we do. If you're seeking a rewarding career with purpose, we encourage you to apply today!
NDDOT Starting Salary: $5,649/month
Contract and Program Administration
Damage Claim Program Administrator
Process billing for damages to department-owned property.
Coordinate with individuals and insurance providers to ensure timely payment.
Determine appropriate action for unpaid accounts, including referral to collections or account write-off.
Collaborate with the court system to secure restitution for claims.
Drug Testing Program Administration
Work with Districts, safety team, and vendors to ensure NDDOT Consortium Pool is in compliance with all federal standards and NDDOT policy.
Monitor contract, portal, user access/training, and billing.
Ensure District points of contact are up to date (primary and secondary) and properly trained on portal, policy, and process.
Assist with updating training, forms, resources and communicating information as needed.
Coordinate with Safety team to formalize a training plan for Districts which includes reasonable suspicion and requirements for post incident testing.
Insurance Program Administration
Administer property and boiler insurance coverage for department assets.
Submit and track claims through the State Insurance Department.
Pay annual insurance premiums.
Ensure timely addition of newly constructed or acquired buildings to insurance schedules.
Validate and monitor the department’s property inventory for insurance accuracy.
Track and report all insurance claims related to property damage.
Contracts and Agreements Administration
Serve as the contract administrator to include contract status, renewals and extensions for division agreements, leases, and vendor contracts to include: Drug Testing/NDDOT Consortium Pool, Parking Lot Snow Removal Contract, Interstate Hay Bids, Highway Patrol Work Zone Enforcement Program
Work with Divisions/Districts to review if current vendors are meeting program needs.
Create, manage, and update contracts in the Contract Management System (CMS).
Consult with procurement as needed.
Process and track payments to vendors and consultants.
Maintenance Division Financial Administration and Records Management
Review and process invoices for timely and accurate payment.
Assist in preparing customized budget reports for monitoring division finances and supporting biennial budgeting.
Monitor, analyze, and reconcile division expenditures.
Administer grant payments to subrecipients within the division.
Maintain records and documents in FileNet.
Maintain and update division forms.
Maintain division documents and manuals to include: Ensure all documents submitted for management review meet department formatting standards/ADA Compliance; Maintain and update the Department's Continuity of Operations Plan (COOP); Update operational manuals and ensure accessibility to current procedures; Prepare and coordinate the Department’s annual Tier II hazardous materials report; and Conduct research and develop special reports as requested.
Emergency Response Support Duties
Serve as the Finance Section Chief during emergency response operations.
Act as the department’s primary liaison with the Federal Emergency Management Agency (FEMA).
Track and report all emergency response costs, including those related to snow/ice events, flooding, fires, and wind damage.
Minimum Qualifications
Requires a bachelor's degree in business administration or a related field, and two years related professional experience, or
A combination of a two year degree in business administration or a related field, and 4 years related professional experience, or
6 years related professional experience.
Preferred Qualifications for this position include experience in contract and program management, budgeting and financial analysis, regulatory compliance and reporting, emergency response coordination, interagency communication and stakeholder engagement, document control and systems management (e.g., FileNet, CMS), and strong organizational and analytical skills.
Requires satisfactory completion of the interview process, verifiable record of satisfactory performance in previous employment, and satisfactory criminal record check.
About Team ND
"Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt
More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.
Total Rewards: The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family.
Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate.
Application Procedures
Submit an application at www.nd.gov/careers by 11:59 P.M. Central Standard Time (CST) on the closing date. Application materials, including resume and cover letter, must clearly explain how experience and education relate to the minimum qualifications and job duties.*
*Candidates will be scored on a 100-point candidate questionnaire to be considered for interviews. Application materials, including resumes and attachments, are not considered in the 100-point candidate questionnaire. Applicants must provide detail in their responses to the questionnaire.
Applicants who experience technical difficulties during the application process should contact recruiter@nd.gov or 701.328.3290. For more information or if you need accommodation or assistance in the application or selection process, contact the DOT Talent Acquisition Team, at dot.recruiter@nd.gov or (701) 328-2651.
Learn more about NDDOT at https://www.dot.nd.gov/. TTY users may use Relay North Dakota at 711 or 1-800-366-6888.
NDDOT does not provide sponsorships.
Equal Employment Opportunity
The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.